Our goal here is to offer suggestions for ways to reduce cleaning costs and making AFFLINK a thought leader for school administrators.
Many private universities teach their students about the importance of having an action plan in school, whether it is to complete assignments on time, to prepare for exams, or to get a job once they graduate. An effective action plan is designed to help students focus on their goals and then determine what steps to take-and when-to achieve them. However, action plans aren’t just for students.
Cost-Effective Cleaning Plans
Detailed action plans can also help school administrators ensure more effective-and cost-effective- cleaning and maintenance of their facilities. Without such an action plan, cleaning tasks are more likely to be skipped or-worse-forgotten, leading to an unhealthy facility environment, damage to school assets, and even a deterioration of staff and student morale. Any cleaning action plan should be put in writing so that it can be referred to as necessary and so that all cleaning staff know and understand the steps involved. A written custodial action plan also helps school administrators and cleaning staff to make a commitment to and follow the plan.
An effective custodial action plan would include the following steps:
Organize. First, establish a to-do list of cleaning activities and how often they should be performed. Some cleaning tasks will need to be performed almost every day, others just once a week, and still others, as we shall discuss, only at specific times of the year. Listing all cleaning duties will help ensure that all are performed when necessary and that no task is missed or forgotten.
Prioritize. Next, indicate which of the cleaning tasks are the most critical. Unexpected changes may occur with staffing or with facility requests (including those for special events), and prioritizing tasks helps ensure that the most critical cleaning tasks are not postponed.
Set goals. A custodial action plan should have goals. For instance, a goal might be to transfer the entire campus to green cleaning by a certain date or to reduce waste, energy, and water consumption by certain amounts in a specific time frame. An action plan should address the steps to be taken to help achieve these goals. Administrators should also realize that changes in facility maintenance needs can occur throughout the year. Having a written custodial action plan in place makes it easier to accommodate these unforeseen changes and to integrate any new cleaning tasks into the existing plan.
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